Remote online notarization (RON) is a process that allows a notary to notarize a document electronically, while the signer appears before the notary online using audio-visual technology. RON uses technologies like electronic signatures, identity verification, and electronic record keeping to ensure the notarization is secure and legally valid. RON can be more convenient and efficient than in-person notarization, and it can save time and travel for everyone involved. 

Here are some steps that might be involved in a RON process:

1. The signer and notary meet online using audio-visual technology.

2. The signer might need to verify their identity, such as by holding up their driver's license for biometric verification.

3. The signer might then sign the document electronically.

4. The notary might create a digital certificate to protect the signature and notary eSeal. The notary can store the certificate on a computer or USB flash drive and create a password to protect it. 

RON retains all the key elements of a traditional paper notarization, but adds extra layers of security and technology. As long as state laws permit, RON allows the notary and signer to conduct the notarial act from wherever they are, as long as they have an internet connection

Signature Squad offers the following Remote Online Notary Services

• Real estate transactions

• Business services

• Internal corporate notarizations

• HR documents

• Corporate lease agreements

• Retail rental agreements

• Certificates of incumbency

• Affidavits and motions: Affidavits, or written statements from individuals sworn to be true, are among the most frequently notarized documents in litigation, alongside motions, or written requests from the court to make a legal ruling.

• Deeds: Legal documents that transfer ownership of real property from one person or entity to another must also be notarized.

• Beneficiary changes and retirement distributions: In certain retirement plans, changing beneficiaries or benefit elections requires spousal consent, which often must be recorded by a notary public. RON helps wealth managers and life insurers speed up these changes for their clients.

• Power of Attorney: An important legal document that appoints a designated individual or entity with the authorization to make decisions on behalf of another person. There’s often urgency around creating and signing these documents, as the grantor may be undergoing a medical crisis or may need to get their financial affairs in order quickly. The traditional notarization process can be cumbersome and inefficient, resulting in time delays that add to the stress the principal is already feeling. Where applicable, RON can considerably speed up this process.

• Establishing trusts: The often long and complicated process of establishing a trust—or a fiduciary arrangement in which a third party, or trustee, holds assets on behalf of a beneficiary—can be accelerated with RON.